Pharmacy VIP Tools

Additional Resources

Pharmacy VIP Tools

These tools are also available in the PharmacyVIP™ kit (which includes a downloadable CD-ROM). Talk to your area Novartis Vaccines representative for more information.

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Pharmacy VIP™ Roadmap
A comprehensive guide for pharmacy-sponsored vaccination events, including step-by-step instructions, promotional tools, customizable letters, memos, newsletter articles, talking points, sample federal regulatory forms, vaccination clinic checklists, and more. This is a complete PDF version of the Roadmap found in the Pharmacy Influenza Vaccination & Education Outreach Kit that you can request from your Novartis Vaccines representative.

Section 1. Your Vaccination Event From Start to Finish
A step-by-step guide to conducting PharmacyVIP™ Influenza Vaccination Events

Section 2. Checklists and Worksheets
Materials for calculating how much vaccine you need, for identifing the target groups most at risk for influenza complications, and for finding information about storing and handling vaccine.

1. Planning Your Influenza Vaccine Order/ACIP Target Groups for Vaccination
2. Setting Up Your Event
3. Routine Vaccine Storage and Handling Plan Worksheet
4. Refrigerator Temperature Log

Section 3. Guidelines
Important procedures and policies needed for administering vaccines, protecting patient privacy, and managing medical vaccine reactions.

1. Instructions for the Use of Vaccination Information Statements
2. Vaccination Information Statement 2007-2008
3. Facts About Trivalent Inactivated Influenza Vaccine (TIV)
4. Standing Orders for Administering Influenza Vaccine
5. Protecting the Privacy of Patients’ Health Information
6. State Regulation of Thimerosal

Section 4. Sample Communications
Useful templates to promote, announce, and customize your Vaccination Event

1. Letters
   1. Letter from your pharmacy to a local employer
   2. Letter from your pharmacy to a local community center
   3. Letter from your pharmacy to a local senior residence/care facility
   4. Thank-you letter from your pharmacy to a local employer
   5. Thank-you letter from your pharmacy to a local community center
   6. Thank-you letter from your pharmacy to a local senior residence/care facility
2. Press Releases
   1. Instructions for using press releases
   2. Announcing in-store events
   3. Announcing workplace events
   4. Announcing community events
   5. Announcing senior residence/care facility events
3. Talking Points
   1. Informing patients about in-store vaccination
   2. Telling employers about community events
4. Other Communication Tools
   1. Article for workplace newsletter (long version)
   2. Article for workplace newsletter (short version)
   3. Memo from employer to employees about an in-store event
   4. Memo from employer to employees about a workplace event
   5. Pay-stuffers
5. Patient Education Brochure
   Myths and facts about influenza vaccine
6. Posters
   Attention-grabbing one-sheets to raise awareness of influenza vaccination and to provide event information.
   1. Vaccination poster (11 x 17)
   2. Event poster (11 x 17)
7. Patient Education Flyer
   Convenient two-sided sheet providing information about the myths and facts of influenza that can be given away at check-out.

Section 5. Sample Forms
Important paperwork needed in order to ensure a safe and effective vaccination process that complies with federal regulations.

1. Patient Influenza Vaccine Registration Form
2. Notification of Vaccination Letter
3. Appointment Schedule